Minutes of the Annual General Meeting of the Fintray & Kinellar Community Council (No.12)

Parishes of Fintray and Kinellar

Held in Kinellar Community Hall on Monday 16 May 2011

1.  Welcome

The meeting was chaired by Dorothy Lamb.

Present: Sandra Coutts, Betty Craigmile, Lesley Flett, Ilene Fyfe, John McIntosh, Rita Moir, Peter Robinson, Richard Taylor.

In attendance: PC Ian Allardez (Grampian Police), PC Dave Calvert (Grampian Police), Cllr Nan Cullinane, Ellen Larson Davidson, Cllr Martin Ford, Cllr Fergus Hood.

Apologies: Rob Johnson.

2.  Approval of the minutes of the AGM of 11 May 2009

Acceptance of the minutes was proposed by S Coutts and seconded by L Flett.

3.  Matters arising

None. 

4.  Chairman's report

See attached (available from Secretary).

5.  Treasurer' report

See attached accounts (available from Secretary).

Opening balance                                            £1343.63

Add administration grant from AC                £783.96

Less expenditure                                             £1093.97

Closing balance                                               £1033.62

* In addition, the Community Council holds money collected locally for the purchase of flowering plants (the ‘Flower Fund’, now £81.95) and for the purchase of notice boards (the ‘Notice Board Fund’, now £638.00) for Blackburn and Fintray.

Acceptance of the accounts was proposed by I Fyfe and seconded by E Craigmile.

6.  Nomination of Members

The following nominations to the Community Council had been received by the Returning Officer, Councillor Nan Cullinane, by 26 April 2011:

For Kinellar (7 seats): Betty Craigmile, Sandra Coutts, Lesley Flett, Doug Grant, Peter Robinson.

For Fintray (5 seats): Ilene Fyfe, Rob Johnson, John McIntosh, Rita Moir, Richard Taylor.

The number of nominations did not exceed the number of seats and all nominees were appointed.

7.  Appointment of Office Bearers

 The following Office Bearers were elected unopposed:

Chairman: Peter Robinson, proposed by L Flett, seconded by E Craigmile

Vice Chairman: E Craigmile, proposed by R Taylor, seconded by S Coutts

Secretary: Richard Taylor, proposed by L Flett, seconded by I Fyfe

Treasurer: Sandra Coutts, proposed by I Fyfe, seconded by R Taylor

 8.  AOCB

The meeting thanked Dorothy Lamb, the retiring Chairman, for her commitment and hard work on behalf of the Community Council.
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Minutes of the 259^th Meeting

Fintray & Kinellar Community Council

Monday 16 April 2012 at 7.30 pm

Fintray Public Hall

1.  Welcome

The meeting was chaired by Peter Robinson.

Present: Sandra Coutts, Ilene Fyfe, Doug Grant, John McIntosh, Rita Moir, Richard Taylor.

In attendance: PC Alex Carnie (Grampian Police), Cllr Nan Cullinane, Cllr Martin Ford, Cllr Fergus Hood, Hamish McDonald, Kevin Watt (Kintore & District CC)

Apologies: Betty Craigmile, Rob Johnson.

2.  Presentation of Leisure-Retail-Business proposal for Kintore

Details of a proposed development at the Broomhill roundabout, Kintore, were presented to the meeting by Kevin Watt and Hamish McDonald. The proposal is not within the Fintray and Kinellar CC boundary but could impact upon its residents. The development would include a supermarket, hotel, sports and leisure facilities, and business units; it would involve changes to the Broomhill roundabout on the A96 road, to be paid for by the developer. It was noted that the site is not in the soon-to-be-published Local Development Plan; however, the proposal is supported by Kintore and District CC who intend to put a petition of support on-line, to which the public and organizations can add their names.

3.  Approval of the minutes of the previous meeting

Acceptance of the minutes was proposed by P Robinson and seconded by S Coutts.

4.  Matters arising from the minutes

(3)(2) Blackburn Football Club has so far failed to contact the Secretary of Kinellar Tennis Club regarding the lease of the Blackburn all-weather pitch.  It was suggested that attempts be made to contact another member of the Tennis Club.

(9) Cllr Ford had spoken to AC Officers regarding a footpath along the Fintray road from the edge of Blackburn village to Scotsmill. Officers already have a proposal for a footpath from the bus turning through the landscaped area below the housing to the link road heading east from the Scotsmill crossroads. This will be reconsidered to see if a path along the B979 is a practical alternative.

(10) Whilst some repairs have been made to Fintray old kirk yard wall, the exact location of repairs still needed, near the side gate, was pointed out. Cllr Ford will follow this up.

(11) Cllr Hood pointed out that it is not possible for individuals carrying out Community Service Orders to pick up the litter around Fintray and Kinellar since this would be doing the work of persons in paid employment.

5.  Treasurer's report

The balance of CC funds is £940.36. Other funds held by the CC are the notice board fund, £297.49, and the flower fund, £81.95. The bill for the refurbishment of the old Blackburn notice board and installation of the new ones has been paid.

6.  Police report

PC Carnie reported that within the Fintray and Kinellar area there have been 3 incidents over the past month: one domestic assault and breach of the peace in Blackburn, for which a male has been reported to the court; one vandalism of a fence which did not highlight any offenders and was closed as undetected; one break-in to a shed at the industrial estate - no items were taken during this incident and enquiry is continuing to identify a suspect. It is very encouraging that for the second month in a row the crime figures for the area have remained low, especially as this included the Easter holidays.

Patrols continue in the area by both Road Traffic Officers and Divisional units with regards to Road Traffic offences.  Officers have visited Kinellar School to discuss parking problems and the CC asked that these visits be continued. The meeting noted that there had been 3 recent instances of  ‘near misses’ on the pedestrian crossing at the school due to obstructed lines of sight.

Operation Hotspur, aimed at clamping down on drugs was implemented in Aberdeenshire from November 2011: sixty people have been arrested, 39 referred to community support services and more than £15,000 worth of drugs seized.

Operation Zenith, aimed at tackling fatal accidents to motor bikers, has been put in place again after two successful years.

7.  Planning applications

A list of planning applications was distributed and discussed at the meeting. There was no objection to any application.

8.  Correspondence

A list of correspondence was distributed and discussed at the meeting.

Regarding the minutes of the Garioch Bus Forum, it was noted that the Dial-a-Bus area includes Kinmuck but not Fintray. Cllrs Hood and Ford will look into the possibility of the area being extended to Fintray.

9.  Aberdeenshire Council update

A Budget Monitoring Report indicates that AC budget may have been underspent by the end of the financial year. Although this may be regretted, the difficulties of precise budgeting were pointed out.

10.  Matters concerning Blackburn and Kinellar

Note item 4(3)(2) above.

It was reported that Fechnie Brae Residential Home is having new windows fitted. It was suggested that the design of the new windows may not be the most appropriate for the building and its residents. Cllrs Ford and Hood will speak to AC Property Services about this to see if anything can be done at this stage.

11.  Matters concerning Fintray

The Fintray Spring Clean for clearing up litter took place on 15 April, The Secretary will write to thank Belinda Miller for organizing the event.

12. AOCB

None

 13.  Next meeting

Monday 21 May 2012 at 7.30 p.m. in Kinellar Community Hall. The meeting will be preceded by the AGM.